Notice of the OCF’s 2019 AGM and call for nominations for election to the Board of Directors

The OCF will be holding its 2019 Annual General Meeting (AGM), including the election of Board of Director members, on May 11th 2019 at the Hub Climbing in Mississauga, Ontario. The meeting and election will take place in conjunction with the OCF Speed event.

OCF Board and positions up for election

OCF members elect the directors that form the Board. The OCF Board normally consists of seven elected directors, each serving a two year term. The terms are offset such that the terms of three or four directors end each spring. Four director positions are coming up for election this year. The directors elected at this year’s AGM will commence a two year term starting June 1st 2019. The remaining three Board members each have one year remaining in their terms. The current board members, their terms, and their current roles this past year are listed at http://www.climbontario.ca/contacts/.

Eligibility for election, the nomination process, and the deadline for nomination

Any adult member of the OCF in good standing is eligible for election. Nominations are by personal declaration of the candidate member. In order to help our membership make an informed choice, the Board asks those who wish to nominate themselves to email our Registrar at membership@climbontario.ca. Nominees are asked to include a brief statement describing their background, highlighting their skills relevant to being a member of the board, and why they wish to join the OCF Board. All nominations and statements must be received on or before April 27th at 11:59pm so that they can be included on the OCF web site and Facebook page, as well as made available to those eligible to vote the day of the election. Each candidate will be given an opportunity to make a brief statement before voting takes place on May 11th 2019.

Voting process including proxy voting authorization

Voting will be by secret ballot. All Adult members as of Friday, May 10th, 2018 are entitled to one ballot. Child members (those under 18) may not vote, but may give their proxy to their parent or legal guardian to exercise on their behalf. Furthermore, adult members who are not able to attend the meeting but would like to assign their vote to another adult member may do so by completing and signing the proxy voting authorization form. The signed proxy voting authorization form must be presented by the member who will be voting when they register for the AGM. (Proxy form attached below).

Voting ballot

Each ballot will contain up to four votes for candidates to fill the four positions up for election. The Registrar will tally the votes and announce/post the results.

Agenda

Ontario Climbing Federation
Annual General Meeting
May 11, 2019
@ The Hub Climbing, Mississauga, ON

  1. Welcome and Introductions
  2. Approval of minutes of 2018 AGM
  3. Summary of Annual Report to Members including year to date financial report
  4. Election of new Directors
  5. Other Business

Below are the Proxy Authorization form, meeting minutes for last years AGM and the 2017/2018 Annual Report to Members.