Notice of the OCF’s 2019 AGM and call for nominations for election to the Board of Directors

The OCF will be holding its 2019 Annual General Meeting (AGM), including the election of Board of Director members, on May 11th 2019 at the Hub Climbing in Mississauga, Ontario. The meeting and election will take place in conjunction with the OCF Speed event.

OCF Board and positions up for election

OCF members elect the directors that form the Board. The OCF Board normally consists of seven elected directors, each serving a two year term. The terms are offset such that the terms of three or four directors end each spring. Four director positions are coming up for election this year. The directors elected at this year’s AGM will commence a two year term starting June 1st 2019. The remaining three Board members each have one year remaining in their terms. The current board members, their terms, and their current roles this past year are listed at http://www.climbontario.ca/contacts/.

Eligibility for election, the nomination process, and the deadline for nomination

Any adult member of the OCF in good standing is eligible for election. Nominations are by personal declaration of the candidate member. In order to help our membership make an informed choice, the Board asks those who wish to nominate themselves to email our Registrar at membership@climbontario.ca. Nominees are asked to include a brief statement describing their background, highlighting their skills relevant to being a member of the board, and why they wish to join the OCF Board. All nominations and statements must be received on or before April 27th at 11:59pm so that they can be included on the OCF web site and Facebook page, as well as made available to those eligible to vote the day of the election. Each candidate will be given an opportunity to make a brief statement before voting takes place on May 11th 2019.

Voting process including proxy voting authorization

Voting will be by secret ballot. All Adult members as of Friday, May 10th, 2018 are entitled to one ballot. Child members (those under 18) may not vote, but may give their proxy to their parent or legal guardian to exercise on their behalf. Furthermore, adult members who are not able to attend the meeting but would like to assign their vote to another adult member may do so by completing and signing the proxy voting authorization form. The signed proxy voting authorization form must be presented by the member who will be voting when they register for the AGM. (Proxy form attached below).

Voting ballot

Each ballot will contain up to four votes for candidates to fill the four positions up for election. The Registrar will tally the votes and announce/post the results.

Agenda

Ontario Climbing Federation
Annual General Meeting
May 11, 2019
@ The Hub Climbing, Mississauga, ON

  1. Welcome and Introductions
  2. Approval of minutes of 2018 AGM
  3. Summary of Annual Report to Members including year to date financial report
  4. Election of new Directors
  5. Other Business

Below are the Proxy Authorization form, meeting minutes for last years AGM and the 2017/2018 Annual Report to Members.


Board Meeting February 9, 2019

An OCF board meeting was held on Saturday February 9, 2019 at 9am in Toronto, ON.

Attendees:  Lorraine Winger, Will Johnson, Laura Nuesken, Davis Barton

Lisa Gray, Shaun Hunter

 

Summary of motions passed:

No motions passed

 

Other issues discussed:

  • Strategic Review Workshop and Priority Teams Update
  • Financial update
  • NCCP Committee representative
  • Upcoming Difficulty Locals
  • AGM

 

The next meeting will be held on Saturday March 9, 2019 at 9:00 a.m. in Toronto, ON.


Board Meeting January 19, 2019

An OCF board meeting was held on Saturday January 19, 2019 at 9am via teleconference

Attendees: Tyler Norton, Lorraine Winger, Will Johnson, Lisa Gray, Laura Nuesken, Shaun Hunter
Regrets: Davis Barton

 

Summary of motions passed:

No motions passed

 

Other issues discussed:

  • Strategic Review Workshop Update
  • Finance update
  • Insurance renewal update
  • Rules update
  • final preparations for Difficulty season
  • board composition for 2019-2020

 

The next meeting will be held on Saturday, February 9, 2019 at 9:00 a.m. in Toronto, ON.

 

Board Meeting December 8, 2018

An OCF board meeting was held on Saturday December 8, 2018 at 9:00 a.m. via teleconference

Attendees: Tyler Norton, Lorraine Winger, Will Johnson, Davis Barton, Lisa Gray, Laura Nuesken
Regrets: Shaun Hunter

 

Summary of motions passed:

No motions passed

Other issues discussed:

  • Financial Update
  • Hiring a tax accountant
  • CEC Discovery Workshop
  • Wrap-up of bouldering locals
  • Rules update
  • Inter-PSO coordination
  • Building/acquiring a results/scoring service

 

The next meeting will be held on Saturday January 19 at 9:00am in Toronto, ON.

Board Meeting November 7, 2018

An OCF board meeting was held on Wednesday November 7, 2018 at 5:30 p.m. via teleconference

Attendees: Tyler Norton, Lorraine Winger, Will Johnson, Davis Barton, Lisa Gray, Laura Nuesken
Regrets: Shaun Hunter

 

Summary of motions passed:

No motions passed

Other issues discussed:

  • 2017-2018 year-end financials update
  • Rulebook coordination with CEC
  • Athlete selection and running orders for provincials

 

The next meeting will be held on Saturday December 8, 2018 at 9:00am via teleconference.

Board Meeting October 14, 2018

An OCF board meeting was held on Sunday October 14, 2018 at 9:00 a.m. in Toronto

Attendees: Tyler Norton, Lorraine Winger, Will Johnson, Davis Barton, Lisa Gray, Laura Nuesken, Shaun Hunter

 

Summary of motions passed:

2018-2019 Budget Including allocation for new email, teleconferencing, and web hosting infrastructure

 

Other issues discussed:

  • Finance update
  • CEC communications and operations
  • final preparations for bouldering season

 

The next meeting will be held on Wednesday November 7th, 2018 at 5:30pm via teleconference.

Board Meeting September 16, 2018

An OCF board meeting was held on Sunday September 16, 2018 at 9:00 a.m. in Toronto

Attendees: Tyler Norton, Lorraine Winger, Will Johnson, Davis Barton, Lisa Gray, Laura Nuesken
Regrets: Shaun Hunter

 

Summary of motions passed:

OCF Membership Fee Motion to increase the OCF athlete membership fee from $40 to $45.

Other issues discussed:

  • Finance update
  • CEC fees for the 2018/2019 season
  • 2018/2019 budget draft review
  • Judging clinic scheduling
  • Competition Committee announcement

 

The next meeting will be held on Sunday October 14, 2018 at 9:00am in Toronto, ON.

Board Meeting August 12, 2018

An OCF board meeting was held on Sunday August 12, 2018 at 9:00 a.m. in Toronto

Attendees: Shaun Hunter, Lisa Gray, Tyler Norton, Davis Barton, Laura Nuesken, Will Johnson, Lorraine Winger

Issues discussed:

  • Finance update
  • Development of committee structure for the 2018/2019 season
  • Hosting criteria for speed events
  • Arranging judging clinics
  • Request to develop proposal for outreach to distant communities
  • Website improvements

 

The next meeting will be held on Sunday, September 16, 2018 at 9:00 am in Toronto, ON.

Board Meeting July 22, 2018

An OCF board meeting was held on Sunday July 22, 2018 at 9:00 a.m. in Toronto

Attendees: Shaun Hunter, Lisa Gray, Tyler Norton, Davis Barton, Laura Nuesken (by phone), Will Johnson, Lorraine Winger

 

Summary of motions passed:

Vacant Director Seat Motion to appoint Lorraine Winger to fill the vacancy left by the departure of Vice Chair Malek Taleb.
Boulder/Lead Calendar Motion to approve the selected host gyms for the 2018/2019 boulder/lead competition season.

 

Other issues discussed:

  • Finance update
  • Development of committee structure for the 2018/2019 season
  • Plans for speed events for the 2018/2019 season
  • Developing judging clinics for the new season
  • Initial discussions about outreach initiatives to isolated Ontario communities
  • Transferring control of online OCF properties to OCF control
  • Future website update

 

The next meeting will be held on Sunday, August 12, 2018 at 9:00am in Toronto, ON.

Board Meeting June 10, 2018

An OCF board meeting was held on Saturday June 10, 2018 at 10:00 a.m. in Toronto

Attendees: Shaun Hunter, Lisa Gray, Tyler Norton, Davis Barton, Laura Nuesken. Regrets: Malek Taleb

Summary of motions passed:

Email system Motion to explore using Gsuite for board email and file management.
2018/2019 Executive The executive for the 2018/2019 year are as follows:Chair – Tyler Norton
Vice Chair – Malek Taleb
Registrar – Davis Barton
Secretary – Shaun Hunter
Treasurer – Will Johnson


Other issues discussed:

  • Finance update
  • Development of committee structure for the 2018/2019 season
  • Plans for 2018/2019 series

The next meeting will be held on Sunday July 22, 2018 at 9:00am in Toronto, ON.