Board Meeting July 22, 2018

An OCF board meeting was held on Sunday July 22, 2018 at 9:00 a.m. in Toronto

Attendees: Shaun Hunter, Lisa Gray, Tyler Norton, Davis Barton, Laura Nuesken (by phone), Will Johnson, Lorraine Winger

 

Summary of motions passed:

Vacant Director Seat Motion to appoint Lorraine Winger to fill the vacancy left by the departure of Vice Chair Malek Taleb.
Boulder/Lead Calendar Motion to approve the selected host gyms for the 2018/2019 boulder/lead competition season.

 

Other issues discussed:

  • Finance update
  • Development of committee structure for the 2018/2019 season
  • Plans for speed events for the 2018/2019 season
  • Developing judging clinics for the new season
  • Initial discussions about outreach initiatives to isolated Ontario communities
  • Transferring control of online OCF properties to OCF control
  • Future website update

 

The next meeting will be held on Sunday, August 12, 2018 at 9:00am in Toronto, ON.

Board Meeting – June 10, 2018

An OCF board meeting was held on Saturday June 10, 2018 at 10:00 a.m. in Toronto

Attendees: Shaun Hunter, Lisa Gray, Tyler Norton, Davis Barton, Laura Nuesken. Regrets: Malek Taleb

Summary of motions passed:

Email system Motion to explore using Gsuite for board email and file management.
2018/2019 Executive The executive for the 2018/2019 year are as follows:Chair – Tyler Norton
Vice Chair – Malek Taleb
Registrar – Davis Barton
Secretary – Shaun Hunter
Treasurer – Will Johnson


Other issues discussed:

  • Finance update
  • Development of committee structure for the 2018/2019 season
  • Plans for 2018/2019 series

The next meeting will be held on Sunday July 22, 2018 at 9:00am in Toronto, ON.

Board Meeting May 5, 2018

An OCF board meeting was held on Saturday, May 5, 2018 at 9:30am in Toronto

Attendees: Gillian Wyett, Lorraine Winger, Lisa Gray, Kellen Tapley, Tyler Norton, Shaun Hunter. Regrets: Malek Taleb

Issues discussed:

  • Chair’s update
  • Provisional competition formats, schedule, and fees, including gym hosting fees for the 2018/2019 series determined.

The date of the next meeting is TBD and will be the first meeting of the 2018/2019 board.

Board Meeting March 31, 2018

An OCF board meeting was held on Saturday, March 31, 2018 at 2:00pm in Burlington 

AttendeesLorraine Winger, Lisa Gray, Kellen Tapley, Tyler Norton, Malek Taleb, Shaun Hunter  Regrets: Gillian Wyett 

Summary of motions passed: 

Social media guidelines  Drafted social media guidelines accepted. 
OCF Committee Structure  The committee structure will result in the management and operational work being performed by small groups of committee members so that the board can focus on strategy and oversight responsibilities. Proposed structure is for the following committee to be struck: 

  • Events/Competition Committee 
  • Technical Committee 
  • Finance Committee 
  • Communication Committee 
  • Member Outreach Committee 

 

Issues discussed: 

  • CEC update 
  • Chair’s update 
  • Financial Update 
  • Approval of social media guidelines 
  • Approval of proposed OCF board and committee structure 
  • Presentation of proposal for the development of a scoring and ranking system 
  • Discussion of proposed formats and schedule for the 2018/2019 series 

The next meeting will be the AGM which will be held on Saturday April 21, 2018, between the D/C/B and A/Junior/Open qualifier rounds at True North in Downsview, ON 

 

2018 AGM Agenda

The Annual General Meeting will be held April 21, 2018 at True North Climbing between the two qualifier rounds at the Youth & Open Difficulty Provincials/CEC Open National Series Difficulty event.

 

AGENDA:

1. Welcome and Introductions

2. Approval of minutes of 2017 AGM

3. Summary of Annual Report to Members including year to date financial report

4. Waiver of audit

5. Election of new Directors

6. Other Business

2018 Annual General Meeting & Nominations

Notice of the Ontario Climbing Federation’s 2018 Annual General Meeting and call for nominations for election to the Board of Directors

The OCF will hold its 2018 Annual General Meeting (AGM), including the election of Board of Director members, on April 21, 2018 at True North Climbing in Toronto, Ontario. The meeting and election will take place during the break between the two qualification rounds at the Youth & Open Difficulty Provincials/CEC Open National Series Difficulty event.

OCF Board and positions up for election

OCF members elect the directors to form the Board. The OCF Board normally consists of seven elected directors, each serving a two year term. The terms are offset such that three or four positions come due for election each spring. Three positions are coming up for election this year are due to the directors’ regular terms having been completed and the replacements will therefore commence a new two year term starting June 1st, 2018. The remaining three Board members each have one year remaining in their terms. The current board members, their terms, and their roles this past year are listed at

https://www.climbontario.ca/contacts/

Eligibility for election, the nomination process, and the deadline for nomination

Any adult member of the OCF in good standing is eligible for election. Nominations are by personal declaration of the candidate member. In order to help our membership make an informed choice, the Board asks those who wish to nominate themselves to email our Registrar at membership@climbontario.ca

Nominees are asked to include a brief statement describing their background, highlighting their skills relevant to being a member of the board, and why they wish to join the OCF Board. To ensure that each member is able to make an informed voting choice during the AGM, all nominations and statements must be received on or before April 7th so that they can be included on the OCF web site and Facebook page, as well as made available to those eligible to vote the day of the election. Nominations will close at 11:59pm on April 7th, 2018. Each candidate will be given an opportunity to make a brief statement before voting takes place on April 21, 2018.

Voting process including proxy voting authorization

Voting will be by secret ballot. All Adult members as of Friday, April 20, 2018 are entitled to one ballot. Child members (those under 18) may not vote, but may give their proxy to their parent or legal guardian to exercise on their behalf. Furthermore, adult members who are not able to attend the meeting but would like to assign their proxy to another adult member may do so by completing and signing the proxy voting authorization form. The signed proxy voting authorization form must be presented by the member who will be voting when they register for the AGM.  Proxy Authorization Form

Voting ballot

Each ballot will contain up to three votes for candidates to fill the three positions up for election. The Registrar will tally the votes and announce/post the results.

 

 

Board Meeting February 24, 2018

An OCF Board Meeting was held on Saturday, February 24, 2018 at 9:30 am in Toronto

Attendees: Lorraine Winger, Lisa Gray Kellen Tapley, Tyler Norton, Gillian Wyett, Shaun Hunter (in person until 11:30 am and then via telephone) Via telephone: Malek Taleb

Issues discussed:

  • CEC update
  • Chair’s update
  • Financial update
  • Plans for the Annual General Meeting
  • Items to address prior to upcoming competitions
  • Preliminary plans for the 2018/2019 series
  • Update re-ongoing projects:
  • Registration system enhancements and scoring system development
  • Certification program for head judges
  • Updated Code of Conduct
  • Development of social media guidelines
  • Proposed Board structure

The next meeting will be held on Saturday March 31, 2018, following the D/E competition (3:00 pm est.) in Oakville.

Board Meeting January 14, 2018

An OCF board meeting was held on Sunday, January 14, 2018 at 9:30am in Toronto

Attendees: Kellen Tapley, Shaun Hunter, Tyler Norton, Gillian Wyett, Malek Taleb Via telephone: Lorraine Winger, Lisa Gray

Issues discussed:

  • CEC update
  • Chair’s update
  • Financial update
  • Update re registration system and plans for future system enhancements and developments
  • Update re certification program for head judges
  • Feedback from Provincial Bouldering Championships
  • Ontario rulebook
  • Participant feedback
  • Items to address prior to upcoming competitions
  • Preliminary plans for the 2018/2019 series

The next meeting will be held on Saturday, February 24 at 9:30am in Toronto, ON.


Board Meeting December 2, 2017

 An OCF board meeting was held on Saturday December 2, 2017 at 3:45pm. in Toronto

Attendees: Kellen Tapley, Shaun Hunter, Lorraine Winger, Lisa Gray, Tyler Norton, Gillian Wyett, Malek Taleb.

  

Issues discussed:

  • CEC update
  • Chair’s update
  • Financial update
  • Update re registration system and plans for future system enhancements and developments
  • Update re development of certification program for head judges
  • Updated re development of social media guidelines
  • Discussion re updating of code of conduct
  • 2017/2018 series competitions – those held to date and upcoming

 

The next meeting will be held on Sunday January 14 at 9:30am. in Toronto, ON.