Board Meeting: January 24th, 2015

An OCF board meeting was held on Saturday, January 24th at 1:00 p.m in Burlington

Attendees: John Gross, Kellen Tapley, Sheila Marks, Gillian Wyett, Kari Robson Lorraine Winger, Jeff Whattam, via telephone: Malek Taleb. (Malek left the meeting after item 7.d and Jeff left after item 7.e)

Summary of motions passed:

Fee for provincials The competition fee for each of the OCF Provincial Championship events for the 2014/15 season will be set at $75 per competitor. From that fee, $55 + HST = $62.15 will be paid to the host gym as its hosting fee.
Amendment to OCF policy for the selection of athletes from Ontario Amend the OCF policy for selecting athletes from Ontario to attend each National Championship is amended to read as follows: “The climbers who finish in the top eight positions at the OCF Provincial Championship of that discipline will be invited to register for the National Championship.”
Extend additional invitations to Youth Bouldering Nationals Additional athletes will be invited as spots become available (due to declined invitations or extra spots offered by other provinces) based on rankings at OCF Bouldering Provincials.
Appointment of new Vice-Chair Following Tim Vince’s resignation from the board effective January 18, 2015. Jeff Whattam is appointed Vice-Chair to the end of May, 2015.
OCF delegate Tim Vince to continue to act as the OCF delegate to the CEC.
Vacant director position The recently vacated OCF board director position to be left vacant until the annual general meeting in May 2015.
Reimbursement of technical delegate expenses for provincials To reimburse the provincial championships Technical Delegate an additional $75 to cover the cost of his hotel the night before bouldering provincials.
Change in address of the corporate for business and banking purposes The official addresses of the corporation for business purposes as well as for banking purposes is to be changed to True North Climbing (75 Carl Hall Rd, Suite 14, Toronto, ON M3K 2B9).
Reimbursement of expenses incurred in the performance of board duties John proposed that reasonable expenses incurred by board members or others directed by the board in the performance of board duties, including the organizing and running of competitions, should be pre-approved by the board signing authorities. Seconded by Kari. All voted in favour. Motion passed.
OCF Competition Refund policy The OCF’s refund policy is as follows:Scramble comps – refunds may be issued upon email request received prior to Noon the day of the comp.

Onsight comps – refunds may be issued upon email request received at least 24 hours prior to the start of the comp.

OCF may refund upon email request at other times in extreme circumstances at their sole and absolute discretion.

Exemption requested by youth climber from requirement to attend one local Difficulty competition in order to qualify for OCF Difficulty Provincials. Upon consideration of the specific circumstances surrounding this request, the exemption was granted.

Other issues discussed:

  • Kari Robson presented an update on OCF finances.
  • An update from Tim Vince regarding CEC activities was reviewed. Information is posted on the CEC website.
  • Kellen Tapley to assume the responsibilities of Technical Delegate for the remaining competitions in the current OCF Youth series.
  • Discussions held regarding how to include adult competitors in the Difficulty competitions in the current series.
  • Date for the next meeting set for Sunday February 22, 2015 at 6:00pm. Location to be determined.