2018 Annual General Meeting & Nominations

Notice of the Ontario Climbing Federation’s 2018 Annual General Meeting and call for nominations for election to the Board of Directors

The OCF will hold its 2018 Annual General Meeting (AGM), including the election of Board of Director members, on April 21, 2018 at True North Climbing in Toronto, Ontario. The meeting and election will take place during the break between the two qualification rounds at the Youth & Open Difficulty Provincials/CEC Open National Series Difficulty event.

OCF Board and positions up for election

OCF members elect the directors to form the Board. The OCF Board normally consists of seven elected directors, each serving a two year term. The terms are offset such that three or four positions come due for election each spring. Three positions are coming up for election this year are due to the directors’ regular terms having been completed and the replacements will therefore commence a new two year term starting June 1st, 2018. The remaining three Board members each have one year remaining in their terms. The current board members, their terms, and their roles this past year are listed at

https://www.climbontario.ca/contacts/

Eligibility for election, the nomination process, and the deadline for nomination

Any adult member of the OCF in good standing is eligible for election. Nominations are by personal declaration of the candidate member. In order to help our membership make an informed choice, the Board asks those who wish to nominate themselves to email our Registrar at membership@climbontario.ca

Nominees are asked to include a brief statement describing their background, highlighting their skills relevant to being a member of the board, and why they wish to join the OCF Board. To ensure that each member is able to make an informed voting choice during the AGM, all nominations and statements must be received on or before April 7th so that they can be included on the OCF web site and Facebook page, as well as made available to those eligible to vote the day of the election. Nominations will close at 11:59pm on April 7th, 2018. Each candidate will be given an opportunity to make a brief statement before voting takes place on April 21, 2018.

Voting process including proxy voting authorization

Voting will be by secret ballot. All Adult members as of Friday, April 20, 2018 are entitled to one ballot. Child members (those under 18) may not vote, but may give their proxy to their parent or legal guardian to exercise on their behalf. Furthermore, adult members who are not able to attend the meeting but would like to assign their proxy to another adult member may do so by completing and signing the proxy voting authorization form. The signed proxy voting authorization form must be presented by the member who will be voting when they register for the AGM.  Proxy Authorization Form

Voting ballot

Each ballot will contain up to three votes for candidates to fill the three positions up for election. The Registrar will tally the votes and announce/post the results.